Whether you just started your Virtual Assistant business or you’ve been at it for a while, you worked hard to get to where you are today. You built this business by yourself.
You are the proud solopreneur.
However, what would happen if you became very ill tomorrow or had a family emergency and had to step away for a little while? The other day I was on a forum and read about a fellow Virtual Assistant dealing with a family emergency.
I began to think, “What if something happened to me or one of my family members? What would happen to my business if I had to step away even for a week or two unexpectedly?” I’ll be honest with you here. I didn’t really have a plan in place for this kind of situation but I began working on it right away. Here are some important things to cover when creating your business emergency plan.
Create and Document Process. It is important to create processes for all of your major tasks. These can be things like how you create a website or record a teleseminar. Begin by writing down the actions you take to complete the task step-by-step. You should do this now even if you are not planning on delegating these tasks to anyone else in the foreseeable future.
Note Important Information. Keep a spreadsheet or some other type of list for important passwords and website login information. It’s also a great idea to have a database of clients, colleagues and vendors. Make sure that someone you trust knows where to find this information in case of an emergency. It could be crucial that someone have this information in case they need to log in to pay a bill or contact a client in your absence.
Have A Back-up Person. None of us like to think of these things, but you should give some consideration to having a discussion with a trusted colleague–or two–about passing your work on to them if there were an emergency. Have the conversation before you really need to so that you won’t be racking your brain at the last minute trying to decide who could help you.
Delegate Now. In order to make sure that your business can still run in your absence, ensure that it’s streamlined while you’re still here. Make a list of all of the things that you do in your business. Then narrow down the few things that you personally HAVE to do yourself in your business. Take the rest of the items and pass them on to a trusted Virtual Assistant or VA team. Yes, although you are a Virtual Assistant yourself you still need help to take your business to the next level.
These are just a few of the items that I found most important in creating my business emergency plan. What about you? Have you had to deal with an emergency that took you away from your business? Is there anything that you would add to this list? I’d love to hear your thoughts!
If you want a done-for-you process, including templates and checklists, so that you can document emergency processes and plan out your business, check out the Ultimate VA Business Planning Blueprint today!